Data Protection Policy

Clitheroe Parish Church Amateur Operatic and Dramatic Society

Data Protection Statement

As a Society we are committed to being fully compliant with the requirements of the GDPR (General Data Protection Regulation 2018). We will be transparent about the data that we hold on our members, supporters or people we work with and how we use it and we will hold their data securely.

What information do we hold?

We hold basic contact information for our members, supporters and people we work with including name and address, plus telephone numbers and email addresses where these have been given or received in the course of our work.

If a child is involved in a production, we hold personal data including name, date of birth, gender, name and contact details of parent or carer, and details of allergies or special needs.

How is the information stored?

The information we hold is held both in hardcopy and digitally. All hardcopy personal information is held securely. Digitally-held data is password protected.

How do we use your data?

In the case of email marketing and fundraising communications, we can only use your details for this purpose if you have given explicit permission, under Article 6(1)(a) – Consent –  of the General Data Protection Regulation.

In addition, we may use your data in the following ways under Article 6(1)(f) – Legitimate Interests:

If you send us money to purchase tickets for any of our productions, we will use your address to send your tickets out to you.

If you are a volunteer your details are kept as part of our safeguarding records. We will use your email address to communicate with you about volunteering opportunities and event organisation.

In the case of children, the data we hold is used to help prepare for events, ensure special needs are catered for, and, where permission has been granted, to invite children to future events. If there was a child safeguarding concern, these details would also be used to inform the relevant authorities.

What don’t we do?

We don’t pass your data on to third parties, or employ a third party to carry out any communication on our behalf. Neither do we use the data that we hold to find out more about you, or to profile our supporters in any way.

What rights do you have?

If you no longer wish to hear from us, either by written or electronic means, you can contact us and ask to be removed from our database or to opt-out of email communication. From that point, you should no longer hear from us, unless it relates to an ongoing financial commitment. You have a right to know what data we hold on you.